Customized Event Housing Management Solutions

HPN Global specializes in providing comprehensive housing management solutions tailored to meet the unique lodging needs of your event. As part of our full-service meeting management offerings, our Housing Management team is committed to delivering exceptional service and personalized solutions that play a crucial role in ensuring the success of your event. Whether it’s securing accommodations, managing room blocks, or offering tailored recommendations, we strive to exceed expectations and streamline the process for you and your attendees.

HPN Global’s housing and event registration websites integrate advanced marketing features with a user-friendly interface, making it seamless for you to deploy and manage your event. These tools are designed to help you meet your room block commitments and attendance targets with ease.

At HPN Global, we understand the complexities involved in managing multi-hotel accommodations for large events. Our team specializes in delivering tailored housing solutions, ensuring that every aspect of your event’s lodging needs is handled seamlessly.

 

Our Housing Management Services Include:

  1. Customized Room Blocks and Sub-Blocks: We carefully curate room blocks and sub-blocks across multiple hotels to meet the varying needs of your attendees, ensuring flexibility and convenience.
  2. Room List Management: We manage the allocation of rooms efficiently, keeping track of all bookings and ensuring that the right accommodations are available for your guests.
  3. Attrition Mitigation Services: To minimize the risk of attrition, we provide proactive strategies to help you manage room commitments, ensuring you meet your contractual obligations without unnecessary financial penalties.

These services work in tandem to create a smooth, stress-free housing experience for your attendees, while also supporting the success of your event.

In 2024, the HPN Global Housing team successfully managed 11 citywide events, demonstrating its capacity to handle large-scale operations efficiently. Over the course of the year, 143,672 room nights were reserved, with 106,066 of those consumed during the summer. On average, the housing team efficiently handles 40 to 50 phone calls daily, promptly addressing inquiries and providing real-time assistance. Additionally, they manage over 60 emails per day, ensuring timely and accurate responses to customer needs. This balanced and proactive approach highlights the team’s dedication to maintaining exceptional service quality while effectively supporting a diverse and dynamic customer base.

We are dedicated to providing personalized, expert solutions that contribute directly to the success of your event. Our experienced team is ready to assist with every aspect of your event’s housing management, ensuring a smooth and seamless experience for both organizers and attendees.

Contact us today to explore how we can expertly manage your event’s housing needs.